URL: https://www.microsoft.com/licensing/terms/productoffering/Microsoft365/MPSA
Change detected on: April 2, 2025, 7:40 am
What Changed
Microsoft 365 Showing terms for the Microsoft Product and Services Agreement (MPSA) program. Not all terms apply to all products and programs. Get help selecting a program. Availability Use the chart below to see which Microsoft 365 products are available with which programs. Product MPSA Program Attribute Microsoft 365 E3/E5 (User SL) Microsoft 365 E5 Compliance (User SL) Microsoft 365 E5 eDiscovery and Audit (User SL) Microsoft 365 E5 Information Protection and Governance (User SL) Microsoft 365 E5 Insider Risk Management (User SL) Microsoft 365 E5 Security (User SL) Microsoft 365 F1/F3 (User SL) Product Conditions:Provides additional information related to acquiring the Product, such as prerequisites for purchase, prior versions, and the applicable Product Pool.Product Conditions – GeneralTerms of ServiceUniversal License Terms for all Online ServicesProduct PoolServerPromotionsNoneFrontline Worker LicensesMicrosoft 365 F1/F3 (no Teams); Microsoft 365 F1/F3; Microsoft 365 F1/F3 EEA; Microsoft 365 F5 Compliance; 10-Year Audit Log Retention FLW; Entra ID Governance Frontline Worker; Microsoft 365 F5 eDiscovery and Audit; Microsoft 365 F5 Information Protection and Governance; Microsoft 365 F5 Insider Risk Management; Microsoft 365 F5 Security; Microsoft 365 F5 Security + Compliance; Microsoft Defender Vulnerability Management FLW; Microsoft Entra ID Governance Step-Up for Microsoft Entra ID F2 for Frontline Worker; Microsoft Entra Internet Access FLW; Microsoft Entra Private Access FLW; Microsoft Entra Suite Add-on for Microsoft Entra ID F2 for FLW; Microsoft Entra Suite FLWApplicable License TermsMicrosoft 365 is governed by the License Terms of the individual products and services comprising Microsoft 365, as modified by the License Terms in this Microsoft 365 Product Entry.Microsoft 365 ComponentsFor Microsoft 365 E3/E5 the components include Office 365 E3/E5, Enterprise Mobility + Security E3/E5, and Windows 11 Enterprise E3/E5 Per User.For Microsoft 365 A3/A5 the components include Office 365 A3/A5, Enterprise Mobility + Security A3/A5, Windows 11 Education A3/A5, and Minecraft: Education Edition.For Microsoft 365 F3 the components include Office 365 F3, Enterprise Mobility + Security E3, and Windows 11 Enterprise E3.For Microsoft 365 F1 the components include Enterprise Mobility + Security E3 and limited Office services.For Microsoft 365 E3/Education A3 â Unattended License the components include Office 365 E3/A3, Enterprise Mobility + Security E3/A3 and Windows 11 Enterprise E3/A3.License Assignment and Windows Use RightsThe use rights for the Windows component of Microsoft 365 licenses are modified as follows:Licensed Users are not required to be the Primary User of any device. Licensed Users may only run Windows Enterprise locally on devices with a Qualifying Operating System.License Eligibility for Frontline Worker LicensesMicrosoft Frontline Worker licenses may only be assigned to users who satisfy one or more of the following conditions:  Uses a primary work device with a single screen smaller than 10.9âShares their primary work device with other qualifying Microsoft 365, Office 365, Entra ID Governance, or Entra Suite Frontline Worker licensed users, during or across shifts.Other licensed Microsoft Frontline Worker users must also use the device as their primary work device.Any software or services accessed from the shared device requires the device or users to be assigned a license that includes use of those software or services.Qualifying Microsoft 365, Office 365, Entra ID Governance Frontline Worker licenses include Microsoft 365 F1, Microsoft 365 F3, Office 365 F3, Entra ID Governance, and/or Microsoft Entra ID Governance Step-Up for Microsoft Entra ID F2 for Frontline Worker, Microsoft Entra Suite FLW, Microsoft Entra Suite Add-on for Microsoft Entra ID F2 for FLW, Microsoft Entra Internet Access FLW, Microsoft Entra Private Access FLW, Microsoft Defender Vulnerability Management FLW, and/or 10-Year Audit Log Retention FLW (User SL).Customers who had Microsoft 365 F1/F3 licensed users prior to June 1, 2020 (Impacted Customers) may license additional users with the same or equivalent service, under the Microsoft 365 F1 License Eligibility terms in the November 1, 2019 Product Terms, until the end of the Impacted Customerâs subsequent subscription renewal term.Windows Use Rights for Microsoft 365 F3The use rights for the Windows component of Microsoft 365 F3 licenses are further modified as follows:Rights to use Windows Enterprise LTSC do not apply.Rights to install and use MDOP do not apply.Smartphone and Tablet DevicesEach Microsoft 365 F3 user to whom Customer assigns a User SL may (i) use Microsoft Office for mobile devices for commercial purposes and (ii) sign into Microsoft Office with their org ID on up to five smartphones and five tablets with integrated screens 10.9â diagonally or less.Microsoft 365 F1 User Mailbox Use RightsM365 F1 does not include rights to an Exchange mailbox. In order to enable a full Teams experience, M365 F1 licenses may come with the Exchange Online K1 service plan enabled. Although the Exchange Online K1 service plan will provision a mailbox for the user, M365 F1 users are not entitled to use the mailbox. We recommend that you disable Outlook on the web via these steps (https://docs.microsoft.com/exchange/recipients-in-exchange-online/manage-user-mailboxes/enable-or-disable-outlook-web-app) except for use with Microsoft Bookings (https://learn.microsoft.com/microsoft-365/bookings/bookings-overview) and ask your users not to access the Exchange mailbox via any other methods.Microsoft 365 Copilot and Microsoft 365 Copilot Chat Data HandlingThese Products enable sharing of data, including Customer Data, with other Products as described in product documentation. If Customer shares data with another Product, the data is subject to the Product Terms applicable to that Product.Query DataIf permitted by Customer, users may elect to use web query functionality optionally available through Bing as a connected service subject to the âBingâ terms of use set forth in the Universal Terms for Online Services. Notwithstanding the foregoing, any terms applicable to the web query functionality, queries, or other data (including any Personal Data) (âQuery Dataâ) sent from Entra ID-authenticated use of Microsoft 365 Copilot and Microsoft 365 Copilot Chat to Bing are subject to the following terms:Microsoft has no rights in Query Data other than as needed to provide the services,Query Data is not used to improve Bing,Query Data is not used to create advertising profiles or track user behavior,Query Data is not shared with advertisers or otherwise beyond Microsoft and its contracted suppliers who are subject to terms no less protective than these provisions,Query Data is not used to train generative AI foundation models, andQuery Data is treated as Customer confidential information and protected by appropriate technical and organizational measures.Extended Use Rights for Microsoft 365 E3/E5Office ServersEach Licensed User assigned a Microsoft 365 E3/E5 User SL may:install any number of copies of the following server software on any Server dedicated to Customerâs use: Exchange Server, SharePoint Server, and Skype for Business Server; andaccess to the above server software is exclusive to those users assigned a Microsoft 365 E3/E5 User SL or External Users.Servers that are under the management or control of an entity other than Customer or one of its Affiliates are subject to the Outsourcing Software Management clause. This entitlement does not apply to User SLs acquired under the Microsoft Cloud Agreement and Microsoft Customer Agreement.Office Professional PlusMicrosoft 365 User SLs acquired in MPSAFor each Licensed User with a device covered with Software Assurance for Office Professional Plus to whom Customer assigns a Microsoft 365 User SL, Customer may install one local copy of Office Professional Plus for the sole use of the Licensed User for the duration of the subscription.Microsoft 365 EEA (no Teams) and Microsoft Teams EEACustomers in European Economic Area (EEA) countries and Switzerland may acquire and use Microsoft 365 EEA (no Teams) and Microsoft Teams EEA Licenses. Licensing terms for equivalent suites that include Microsoft Teams are applicable to EEA suites.Microsoft 365 (no Teams) and Microsoft Teams EnterpriseCustomers not in European Economic Area (EEA) countries and Switzerland may acquire and use Microsoft 365 (no Teams) and Microsoft Teams Enterprise Licenses. Licensing terms for equivalent suites that include Microsoft Teams are applicable to suites without Microsoft Teams.License Prerequisites Purchases of the following Licenses also require the purchase of a Prerequisite License listed in the table below:LicensePrerequisite License(s)10-Year Audit Log RetentionMicrosoft 365 E5/A5; Microsoft 365 E5/A5 Compliance; Microsoft 365 E5/A5 eDiscovery and Audit; Office 365 E5/A510-Year Audit Log Retention FLWMicrosoft 365 F5 Compliance; Microsoft 365 F5 Security & Compliance; Microsoft 365 F5 eDiscovery and AuditCareer CoachOffice 365 A1/A3/A5; Microsoft 365 A3/A5Clipchamp Premium Add-onMicrosoft 365 E3/E5; Business Standard/Business PremiumEntra ID Governance (User SL)Microsoft Entra ID P1; Microsoft 365 E3/E5/A3/A5/G3/G5; Microsoft 365 F1/F3; Enterprise Mobility + Security E3/E5; Microsoft Business PremiumEntra ID Governance Frontline Worker (User SL)Microsoft 365 F1/F3Entra ID Governance P2Microsoft Entra ID P2; Microsoft 365 E5/A5/G5; Microsoft 365 E5/F5 Security; Microsoft 365 F5 Security + Compliance; Enterprise Mobility + Security E5Microsoft Entra ID Governance Step-Up for Microsoft Entra ID F2 for Frontline Worker (User SL)Microsoft Entra ID F2; Microsoft 365 F5 Security; Microsoft 365 F5 Security + ComplianceInsider Risk Management Forensic Evidence Add-onMicrosoft 365 E5/G5; Microsoft 365 E5/G5 Compliance; Microsoft 365 E5/G5 Insider Risk ManagementMicrosoft 365 Advanced Data ResidencyAny Microsoft 365 Plan; Office 365 suite; Exchange Online plan; OneDrive for business plan; SharePoint Online planMicrosoft 365 Cross-tenant User Data MigrationMicrosoft 365 F3/A1/E3/A3/E5/A5; Office 365 F3/E1/A1/E3/A3/E5/A5; Exchange Online plan; OneDrive for Business plan; SharePoint Online planMicrosoft 365 E5/A5 Information Protection and GovernanceMicrosoft 365 Business Premium/F1/F3/E3/A3, orAny one of the following:Microsoft 365 Business Basic/Business Standard; Office 365 F3/E1/E3/A3/E5/A5; Exchange Online; SharePoint Online; OneDrive for Business and Enterprise Mobility + SecurityMicrosoft 365 E5/A5/G5 ComplianceMicrosoft 365 E3/A3/G3; Office 365 E3/A3/G3 and Enterprise Mobility + Security E3/A3/G3Microsoft 365 A5 Compliance – Student Use Benefit Add-on M365 A5 Student Use Benefit, M365 A5 Unified Edu Sub Student Use Benefit Per UserMicrosoft 365 A5 eDiscovery and Audit – Student Use Benefit Add-onMicrosoft 365 A5 Information Protection and Governance – Student Use Benefit Add-onMicrosoft 365 A5 Insider Risk Management – Student Use Benefit Add-onMicrosoft 365 E5/A5/G5 eDiscovery and AuditMicrosoft 365 Business Basic/Business Standard/Business Premium /F1/F3/E3/A3; Office 365 F3/E1/A1/E3/A3/E5/A5; Exchange Online plan; OneDrive for Business plan; SharePoint Online planMicrosoft 365 E5/A5/G5 Insider Risk ManagementMicrosoft 365 E5 SecurityMicrosoft 365 E3; Office 365 E3 and Enterprise Mobility + Security E3; Microsoft 365 Business PremiumMicrosoft 365 A5/G5 SecurityMicrosoft 365 A3/G3; Office 365 A3/G3 and Enterprise Mobility + Security A3/G3Microsoft 365 F5 ComplianceMicrosoft 365 F1/F3; Office 365 F3 and Enterprise Mobility + Security E3 (K)Microsoft 365 F5 eDiscovery and AuditMicrosoft 365 F5 Information Protection and GovernanceMicrosoft 365 F5 Insider Risk ManagementMicrosoft 365 F5 Security Microsoft 365 F5 Security + Compliance Microsoft 365 Copilot Microsoft 365 Apps for business/Apps for enterprise/Business Basic/Business Standard/Business Premium/F1/A1/F3/E3/A3/E5/A5; Office 365 F3/E1/A1/E3/A3/E5/A5; Exchange Online; SharePoint Online; OneDrive for Business; Microsoft Clipchamp; Microsoft Teams EEA/Enterprise/Essentials; Planner Plan 1; Project Online; Visio OnlineMicrosoft 365 Copilot for SalesMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/F3/E3/A1/A3/E5/A5; Office 365 F3/E1/E3/A1/A3/E5/A5 Microsoft 365 Copilot for ServicesMicrosoft Defender for IoT – EIoT Device License – add-onMicrosoft 365 A5/E5; Microsoft 365 A5/E5/F5 Security; Microsoft 365 F5 Security and Compliance; Microsoft Defender for Endpoint P2; Windows 10/11 Enterprise A5/E5Microsoft Defender Threat Intelligence APIMicrosoft Defender Threat IntelligenceMicrosoft Defender Vulnerability Management Add-onMicrosoft 365 A5/E5; Microsoft 365 A5/E5/F5 Security; Microsoft 365 F5 Security and Compliance; Microsoft Defender for Endpoint P2; Windows 10/11 Enterprise A5/E5Microsoft Defender Vulnerability Management Add-On to Microsoft Defender for Endpoint for serversMicrosoft Defender for Endpoint for serversMicrosoft Entra Internet AccessMicrosoft Entra ID P1; Microsoft 365 E3/A3; Microsoft 365 Enterprise Mobility & Security E3/A3; Microsoft 365 Business PremiumMicrosoft Entra Private AccessMicrosoft Entra SuiteMicrosoft Entra Internet Access FLWMicrosoft 365 F1/F3Microsoft Entra Private Access FLWMicrosoft Entra Suite Add-on for Microsoft Entra ID P2Microsoft Entra ID P2; Microsoft 365 E5/A5; Microsoft 365 E5 Security; Microsoft 365 E5/A5 Enterprise Mobility & SecurityMicrosoft Entra Suite FLWMicrosoft 365 F1/F3Microsoft Entra Suite Add-on for Microsoft Entra ID F2 for FLWMicrosoft Entra ID F2; Microsoft 365 F5 Security; Microsoft 365 F5 Security & ComplianceMicrosoft Managed DesktopMicrosoft 365 E5; Microsoft 365 E3 and Microsoft Defender for Endpoint Plan 2 per userMicrosoft VivaMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/A1/F3/E3/A3/E5/A5; Office 365 F3/E1/A1/E3/A3/E5/A5Microsoft Viva Employee Communications and CommunitiesMicrosoft Viva InsightsMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/F3/E3/A3/E5/A5; Office 365 F3/E1/A1/E3/A3/E5/A5; Exchange OnlineMicrosoft Viva LearningMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/A1/F3/E3/A3/E5/A5; Office 365 F3/E1/A1/E3/A3/E5/A5 Microsoft Viva PulseMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/F3/E3/E5; Office 365 F3/E1/E3/E5; Microsoft Teams Essentials; Microsoft Teams Enterprise; Microsoft Teams EEAMicrosoft Viva Workplace Analytics and Employee FeedbackMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/A1/F3/E3/A3/E5/A5; Office 365 F3/E1/A1/E3/A3/E5/A5Premium AssessmentMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/F3/E3/A3/E5/A5; Office 365 F3/E1/A1/E3/A3/E5/A5; Exchange OnlinePrivaMicrosoft 365 A3/E3/G3/A5/E5/G5; Office 365 A1/E1/G1/A3/E3/G3/A5/E5/G5Python in Excel add-onMicrosoft 365 Apps for business/Apps for enterprise/Business Standard /Business Premium/E3/E5; Office 365 E3/E5SharePoint Advanced ManagementMicrosoft 365 Business Basic/Business Standard/Business Premium/F1/F3/E3/A3/G3/E5/A5/G5; Office 365 F3/E1/A1/E3/A3/G3/E5/A5/G5; SharePoint OnlineVDA Add-on for M365 E3/E5Microsoft 365 E3/E5 Service Specific Terms Customers may deploy eligible products on Amazon WorkSpaces. See Amazon WorkSpaces Deployments for more information.Microsoft 365 – Unattended LicenseDefinitionsâRobotic Process Automationâ, otherwise known as âRPAâ or âbotsâ means an application, or any set of applications used to capture data and manipulate applications to perform repetitive tasks. Bots operate upon any UI element of Windows within an OSE and/or operates upon any Office application in any OSE.âUnattended Botâ â Any bot that does not strictly conform to the definition of âAttended Botâ shall be considered an âUnattended Bot.ââAttended Botâ – An Attended Bot assists a person to execute automation on the personâs local and/or remote workstations. It operates concurrently with the person on the same workstation/s to accomplish repetitive tasks and is triggered by explicit actions of that person. Assignment and Use Rights  Customer may assign a Microsoft 365 A3/E3 – Unattended License to an Unattended bot running on either of the following:Hardware dedicated to Customerâs use (subject to the Outsourcing Software Management Clause).A virtual machine on Azure (including Azure Virtual Desktop).There is no Qualifying OS requirement for the Microsoft 365 A3/E3 suite.Each Microsoft 365 A3/E3 – Unattended License allows the use of the M365 A3/E3 suite in only a single unique physical or virtual OSE for Robotic Process Automation.Each Microsoft 365 A3/E3 â Unattended License is allowed a single unique instance of Microsoft 365 Apps for enterprise.License reassignment for bots follow the same rules for users and devices as if the bot is a user. (See License Assignment and Reassignment)Use LimitationUnattended Bots may not create or replicate activities or workflows on behalf of an unlicensed user or device. (See Multiplexing)Microsoft reserves the right to restrict or disable Microsoft API calls with reasonable notice, due to unreasonable amount of bandwidth, adversely impacting the stability of Microsoft APIâs, or adversely affecting the behavior of other apps.Microsoft Defender External Attack Surface ManagementUse Rights and Conditions for Use Customer may use Microsoft Defender External Attack Surface Management (EASM) solely for Customerâs internal use of defending its and its affiliatesâ assets. The EASM data and reports include material that is confidential and proprietary to Microsoft and Customer must keep that material confidential and may not disclose it to any third party.Microsoft Defender Threat IntelligenceUse Rights and Conditions for Use Microsoft Defender Threat Intelligence (MDTI) is for Customerâs and its affiliatesâ internal use only. For example, Customer may not commercially exploit or make available to any third party MDTI or any of its output or reports based on that output. The MDTI data and reports include material that is confidential and proprietary to Microsoft. The compilation of MDTI data and reports is Microsoftâs valuable trade secret. Customer must keep the MDTI data and reports confidential and may not disclose it to any third party.Microsoft Defender for BusinessNotwithstanding the Outsourcing Software Management clause, Customer may use Defender for Business with user desktops running on Microsoft Azure, its own devices, or devices under the day-to-day management and control of third parties.Eligible Licensed Users may use Microsoft Defender for Business on up to five concurrent devices. Customer may not use a Microsoft Defender for Business User SL with server OSEs.Additional Product Terms available under Microsoft Defender for Business servers.Microsoft Defender for IoT â Enterprise IoT (EIoT) capabilitiesMicrosoft 365 E5 or Microsoft 365 E5 Security customer is entitled to cover up to five concurrent IoT Devices in the context of business operations (EIoT) for each Microsoft 365 E5 or Microsoft 365 E5 Security License. For any additional EIoT device coverage, the customer must purchase one Microsoft Defender for IoT â EIoT Device License â add-on license per additional EIoT device.Microsoft Defender Vulnerability ManagementEligible Licensed Users may use Microsoft Defender Vulnerability Management or Microsoft Defender Vulnerability Management Add-on on up to five concurrent devices. Customer may not use Microsoft Defender Vulnerability Management or Microsoft Defender Vulnerability Management Add-On User SLs with server OSEs.Microsoft Managed DesktopManaged ServiceMicrosoft Managed Desktop includes an Online Service component and Professional Service Component which is subject to the Professional Services terms (refer to Professional Services).Viva Glint Viva Glint includes an Online Services component and a Supplemental Professional Services (as defined in the DPA) component. Viva Glint Supplemental Professional Services are subject to the Professional Services terms and the Supplemental Professional Services terms in the DPA. Delivery of Viva Glint Supplemental Professional Services requires Microsoft to store, process, and access Professional Services Data (as defined in the DPA). Users may access non-Microsoft third-party content through Viva Glint. Third-party content and any associated services are subject to the content provider's privacy and service terms.DefinitionsQualified Customers means Customers that had an active subscription for Legacy Glint Services within 120 calendar days prior to purchasing Viva Glint.Eligible Users means users who have an active license for Viva Glint.Legacy Glint Services means Glint Engage, Glint Engage and Lifecycle, and Glint People Success as set forth in Customerâs most recently active LinkedIn Order Form(s), as defined at https://www.linkedin.com/legal/l/lsa.Entitlement Term means the period from Qualified Customerâs purchase of Viva Glint until the earliest of: 1) migration of Qualified Customerâs data from Legacy Glint Services to Viva Glint; 2) the date that Qualified Customer declines migration of its data from Legacy Glint Services to Viva Glint; or 3) termination of Qualified Customerâs Viva Glint enrollment or volume licensing agreement. Add-ons Customer may acquire Add-ons subject to the following conditions:Customer must have active SA or an active User SL for the corresponding Qualifying LicensesCustomer may acquire one Add-on SL for each Qualifying License(s), unless provided otherwise in these termsCustomer may acquire add-on SLs between true-up dates in advance of the acquisition of the Qualifying LicensesAdd-ons expire upon the earlier of the expiration of the SA coverage for the Qualifying License or the Add-on SL term, unless provided otherwise in this Appendix. Add-ons may only be reassigned to users or devices with Qualifying Licenses. Microsoft 365 Add-on User SLQualifying License(s)Microsoft 365 E3 Add-on (User SL)Windows 11 Enterprise/Education per device, andCore/Enterprise CAL Suite, andOffice Professional PlusMicrosoft 365 E5 Add-on (User SL)Windows 11 Enterprise/Education per device, andCore/Enterprise CAL Suite, andOffice Professional PlusSkype for Business Plus CAL Add-on for Microsoft 365 E3 (User SL)Office 365 E1/E3 Related Resources Please note these resources are provided for reference purposes only and are not considered to be part of the Product Terms. To see more versions and languages click here. Featured Resources Microsoft 365 | Licensing Website Windows 11 for business | Product Website Webpages Microsoft 365 | Licensing Website Microsoft 365 and Office 365 platform service description | Docs Website Microsoft 365 licensing guidance for security and compliance | Docs Website Windows 11 for business | Product Website Enterprise Mobility + Security | Product Website Enterprise Mobility + Security pricing options | Product Website About admin roles in Microsoft 365 and Office 365 | Docs Website About the Microsoft 365 admin center | Docs Website Using the Microsoft 365 admin center to manage your subscription | Docs Website Microsoft 365 admin center sign in Microsoft 365 Apps for enterprise | Product Website Microsoft 365 Apps for business | Product Website Microsoft 365 Business | Product Website Microsoft 365 Business Premium | Product Website Microsoft 365 Business Basic | Product Website Microsoft 365 Business Standard | Product Website Microsoft 365 and Office 365 service descriptions | Docs Website Microsoft 365 and Office 365 plan options Licensing Guide Microsoft 365 for enterprise | Licensing Guide Licensing Brief Subscription License Suites FAQs Modern Work Licensing Consolidated FAQ Microsoft 365 Business Premium FAQ Microsoft 365 for Business FAQ Professional Direct for Microsoft 365 | FAQs Datasheet Microsoft 365 at a glance | Datasheet Other Subscription License Suites For more licensing resources click here.